STANDARD OPERATING PROCEDURE FOR TRAFFIC MANAGEMENT AND LOGISTICS

STANDARD OPERATING PROCEDURE FOR TRAFFIC MANAGEMENT AND LOGISTICS 

Traffic management and logistics are very important and play a crucial role in the development and progress of any organization or company to move on things in time and as per the required delivery and reviving services. there should be a proper management system to accomplish services safely and without any physical, and or assets loss. This section is so important that without its proper management, we cannot work as per our set goals and plans. so, here we will discuss this important topic. As a company's logistics in charge, it is necessary to study the following methodology for traffic and logistics management. for more health and safety documents and quality content in ready-to-use and editable format, you are encouraged to visit my health and safety blog regularly, where you will find a huge variety of editable documents such as HSE forms, checklists, method statements, JSA's, HIRA, HSE Management Plans, procedures, training, technical guidelines, standard operating procedures, ISO related documents. QHSEDOCS's only intention is to help our community towards a risk-free and secure life.

1. Purpose

To establish the requirements and standards so that the risks associated with traffic and logistics are assessed, and control measures are implemented in compliance with national and international governing body’s codes of practices, standards, and requirements (OSHA, IOSH, NEBOSH, OSHAD, etc.).

2. Scope

This instruction applies to all traffic management and logistics activities carried out in the company and workplaces.

3. Training & Competency

QA/QC Engineer:

In coordination with the HSE Officer and HR & relevant managers shall ensure the following:

Train all employees in the management of site traffic and logistics to understand the risks associated with such activities.

Training for employees/staff/technicians shall be competency-based and include: 

1. Information on the safe systems of work identified in the risk assessment
2. Appropriate control measures to be practiced by drivers & operators
3. Appropriate training on the vehicle or machinery they are asked to operate. 
4. Appropriate control measures to be adopted by pedestrians
5. Reporting procedure in the event of any unwanted incidents involving site traffic.
6. Additional retraining shall be conducted whenever a periodic inspection reveals that there are deviations from or inadequacies in the employee’s knowledge of site traffic management and logistics. 

A record containing the following information shall be maintained:

1. Name and ID number
2. ID number of the employee
3. Subject(s) of training
4. Training provider
5. Dates(s) of training
6. Person(s) providing the training

4. Responsibility

Top Management – Ensure that the procedure is complied with in all the applicable work locations & activities. Provide all the required, appropriate resources and support for ensuring the effective fulfillment of the requirements of this SOP. 

QA/QC Engineer/HSE Officer:

In coordination with relevant managers, engineers & supervisors:

1. Shall accept their roles and responsibilities/accountabilities by following the general requirements of regulating national and international bodies (OSHA, IOSH, NEBOSH, OSHAD, etc.)
2. Make sure that site traffic management is appropriately planned, organized, and supervised; 
3. Make sure that pedestrian and vehicle routes are segregated as practicable;
4. Make sure that pedestrian and vehicle routes are marked with signs and barriers;
5. Make sure that separate site entrances and exits are provided for both vehicles and pedestrians;
6. Make sure that appropriate speed limits are enforced, taking into account pedestrian movements and the risks from the operations being undertaken. 
7. Make sure that visitor vehicle movements are managed appropriately.    
8. Make sure that traffic is stopped at the site entrance and drivers are briefed by a competent person on the site traffic management arrangements
9. Make sure that all arrangements for site traffic management and logistics are regularly reviewed and updated where deemed necessary
10. Make sure that all persons involved in site traffic management and logistics are trained and competent.

Employees:

1. Employees shall follow all instructions and training they receive on-site traffic management and logistics
2. Employees shall report any activity or defect relating to site traffic management or logistics if any reasonably foreseeable to endanger their safety or the safety of another person.

5. Definitions

1. Vehicle refers to any powered truck, car, van, or another automated mechanical machinery item of the site plant that may be operated by a driver or operator. 
2. Site traffic refers to all types of vehicle traffic movements, including powered lift trucks, machinery, or plant, on-site and includes the movements of visitors’ vehicles.
3. The term “Site” refers to a project, specific area of work, or facility in which the traffic is being managed, including internal traffic movements such as powered forklift trucks. 

6. Instructions 

1.1. Planning & Assessment

1. QA/QC Engineer in coordination with the HSE Officer, HR/admin, relevant managers, engineers & supervisors shall ensure 
2. An assessment of the various risks is undertaken and systems of work that are safe for both employees and the public are established;
3. Where essentially required by more risk or a high number of traffic movements, a traffic management plan is developed where applicable and regularly updated;
4. Appropriate control measures are implemented to manage the risks associated with site traffic management and logistics;

1.2. Site Traffic Management

General Requirements:

1. All vehicle routes are to be planned to minimize the need for vehicles to reverse by introducing one-way systems wherever practicable.
2. Road construction and surface quality for traffic routes shall be appropriate for the vehicle types that will use them.
3. Attention shall be given to vehicle access route widths and the turning radius of bends or sharp edges to ensure clear access for emergency vehicles.
4. Proper lighting for roads and pedestrian walkways shall be provided essentially.
5. All vehicles including contractor and visitor vehicles shall be subject to the site rules for vehicles.
6. Arrangements shall be made to brief contractors’ and visitor’s drivers and operators on the safety requirements of the site traffic routes.
7. All types of parking areas shall be integrated away from operational requirements.
8. The design of traffic routes shall be in a manner that avoids blind spots and tight bends.
9. The Traffic routes shall be segregated properly from pedestrian routes wherever required.
10. Engineering manipulation measures will be given priority over administrative controls when making plans for traffic management systems.

Traffic Routes

1. Vehicle traffic routes shall be appropriate and wide enough for the type of vehicle using them.
2. Where -manner site visitors are unavoidable the width of the site visitors course will be extensive sufficient to permit automobiles to skip accurately without chance of collision or putting with the opposite automobile. 
3. Access for emergency vehicles such as Ambulances, police, or fire shall be maintained at all times. Where routes/roads are blocked or obstructed temporarily due to site ongoing activities, alternative arrangements shall be in place for emergency vehicle access.
4. Signage shall be provided to indicate the traffic route, direction of travel, and any specific instructions that the driver or operator needs to know; 
5. Speed limits shall be determined and appropriate signage shall be displayed at frequent intervals displaying the maximum speed limit.  
6. Where there is a public interface at the site entrance and/or exit, warning signs and traffic control measures shall be provided. This shall involve the use of traffic marshals to direct and oversee traffic arrangements and public safety
7. Signage shall be checked regularly and maintained so that it can be easily read
8. Multi-language signs shall be provided in the appropriate languages of the drivers or operators
9. Traffic control measures shall be provided at junctions, pedestrian crossing points, or other potentially dangerous areas;

Proper and Planned Arrangements shall be made to check the safe use of traffic routes including: 

• Vehicle speed;
• The direction of travel;
• Safe driving practices;
• Compliance with passing/overtaking rules;
• Adherence to safety such as warning signs and traffic signals.

Where speed bumps are used, they shall be signposted, physically marked, and designed so as not to create additional hazards for the type of vehicles using the traffic route. 

Pedestrian Routes 

1. Designated walkways and routes shall be provided for pedestrians.  
2. Pedestrian walkways shall be marked with signage and protected with balk timbers or other appropriate barriers.
3. Pedestrian routes shall be maintained in good order and kept free from obstruction.  
4. Daily checks of each walkway shall be made at the beginning of each shift.
5. Details of the arrangements for pedestrian access and safety shall be included and covered thoroughly in the site environment health and safety induction
6. Access to high-risk vehicle maneuvering areas shall be restricted with appropriate barriers and signs following the general requirements of regulating national and international bodies (OSHA, IOSH, NEBOSH, OSHAD, etc.) Barricading of Hazards;
7. Appropriate crossing points shall be provided and signposted where pedestrians have to cross vehicle traffic routes;
8. Control measures shall be implemented to prevent a pedestrians from taking shortcuts. This may also include extended tiers of barrier protection or protection teams of workers at high-chance regions; Pedestrian routes shall be illuminated where out-of-hours or night-time work is required. 

Traffic Marshals

1. Appropriately trained traffic marshals shall be provided on-site to oversee traffic control arrangements. Traffic marshals shall be easily identifiable with a high-visibility & reflecting safety vest or jacket.
2. Appropriate shelters shall be provided for traffic marshals to shade them from the sun, this will include air conditioning for the main entrance and exit posts.
3. Traffic marshals shall ensure that they are in full view of the driver at all times whilst undertaking reversing operations and shall prevent any pedestrian movement behind reversing vehicles.

Vehicle Reversing

1. Control measures shall be implemented to prevent the need for vehicle reversing movements.
2. Where it is not practicable to prevent the need for vehicles to reverse the movement
3. The need for reversing shall be minimized where reasonably practicable;
4. A full and detailed risk assessment shall be undertaken;
5. Audible alarms and flashing amber lights shall be fitted to vehicles that operate automatically when the reverse gear is selected;
6. Designated reversing areas are to be provided with appropriate signs;
7. Pedestrian access to reversing areas is to be restricted with appropriate barriers and warning signs; 
8. Vehicle drivers or operators are to be briefed on the reversing arrangements;
9. Appropriate supervision shall be provided to monitor the effective implementation of the control measures for reversing vehicles.
10. Traffic marshals shall be considered as a last resort and shall only be used in circumstances where other control measures, identified through risk assessment, are not possible.
11. Where traffic marshals are used, they shall be fully trained and competent to undertake the role 

Traffic Management Plans

A traffic Management Plan’ shall be prepared on each site where the vehicle(s) are operating. The ‘Traffic Management Plan’ shall include details on the following:

1. General site description and details of the type of traffic on site; 
2. Site-specific risk assessment for vehicles on site;
3. Site layout drawing clearly showing traffic routes, pedestrian crossing points, signage location, and pedestrian routes;
4. Estimated volumes of each vehicle traffic type and means of monitoring traffic flow rates;
5. Details of the traffic control measures at junctions and pedestrian crossing points including arrangements for the segregation of pedestrians and vehicles;
6. Location of designated site parking areas;
7. Details of the person overseeing traffic management arrangements;
8. Details of vehicle driver/operator site rules;
9. Description of the arrangements for visiting drivers;
10. List of traffic marshals operating on-site along with records of their training.
11. The traffic Management Plan shall be reviewed regularly and updated to ensure it is appropriate for the current arrangements implemented at the site.
12. Develop and keep up-to-date detailed emergency procedures to deal with vehicle incidents and vehicle fires that may arise on site. 

The following emergencies shall be viewed as foreseeable and detailed in the emergency procedures for the site:

• Vehicle Collisions;
• Vehicle Overturning;
• Vehicle Breakdown in High Volume Traffic Area;
• Pedestrians Struck by Vehicle;
• Vehicle Fire.

1.3. Logistics

Site Set-Up:

1. Before the commencement of the main works, the site is set up to meet the following requirements:
2. Establishment of the site perimeter fencing;
3. Provision of welfare facilities to meet the requirements of the anticipated workforce numbers when work commences;
4. Establishment of site offices;
5. Provision of traffic routes, pedestrian routes, delivery areas, and storage areas.

Storage Areas:

1. Appropriate storage areas shall be provided for materials that can be easily accessed and do not present a danger to employees.
2. A concrete hard-standing area shall be provided for the storage of palletized materials;
3. Palletized materials are to be stacked no more than 3 pallets high or following manufacturer recommendations;
4. Appropriate space is to be allowed around storage areas for employees to move around safely without the risk of being trapped between stacked materials and walls or barriers;
5. Storage areas are to be defined using barriers and signs;
6. Arrangements shall be made to ensure safe loading and unloading of materials to and from storage areas; 
7. Storage areas are to be maintained in good order at all times.

Material Deliveries and Collection:

1. Arrangements shall be in place to ensure controlled or organized delivery and collection of materials.
2. Delivery/collection drivers shall be subject to OSH briefing/induction with regard to traffic management. This shall encompass website format and targeted route, velocity regulations, web page visitors’ requirements, loading/unloading requirements, any particular dangers, and any extra applicable records. Appropriate dedicated vehicle parking areas for delivery/collection vehicles shall be established.  Parked automobiles will be turned off with hand brakes on. Arrangements shall be in place to ensure all delivery/collection drivers report to security upon arrival at the site; 
3. Material delivery/collections shall be made at designated storage/collection areas; 
4. Materials can be unloaded/loaded safely by mechanical means where appropriate in safety and without risk to others on site
5. Those involved in material handling are to be trained in the site delivery procedures;
6. Vehicle loads shall be checked before entry to the site to ensure that they are safe; 
7. Vehicle loads are to be checked and approved by both the supervisor/OSH representative and the driver following loading on-site before the release of the vehicle for exit from the site;
8. Implement safe loading and dispatch procedures as required according to assessed risk; 
9. Coupling/uncoupling shall be undertaken in an appropriate dedicated area. Assign responsibility for the safe coupling/uncoupling when undertaken on-site.  Vehicle operators shall be competent in coupling/uncoupling procedures.  

Journey Management Plan:

A Journey Management Plan shall be developed and implemented in off-site vehicle movements related to operational activities including collection, delivery, client meetings, etc. not including commuting journeys to and from the workplace at the beginning and end of the shift.

The Journey Management Plan shall include Some of the following leading principles:

1. A journey by road shall be necessary and business-related;
2. The journey plan shall consider the factors like selection of route, timings, location;
3. A log of the journey including the vehicle used, the driver and any passengers, the time out, destination, expected arrival, and return times shall be recorded. An appropriate log shall be maintained on the website; 
4. Driver shall inform the concerned upon arrival at destination;
5. Driver shall inform the concerned upon return and sign log as completion of the journey;
6. Should the driver be more than one hour late in submitting relevant reports (at the destination or on return) then the concerned shall take necessary steps to contact the driver and ensure his safety;
7. Driver shall inform the concerned of any unexpected delays; 
8. The workplace shall have in place appropriate response procedures for breakdowns, incidents, etc.

1.4. Inspection of Site Traffic Management and Logistics Arrangements

General Inspections:

1. Routine OSH inspections shall be carried out on-site covering the site traffic management and site logistics arrangements.
2. Inspections shall be recorded and identify areas of non-compliance against this SOP.  Where non-compliances are identified and pinpointed; a Corrective Action Plan (CAP) shall be established to deal with their timely close-out.

7. References

National and International Governing and accountable Authorities for the following documents: 

1. Roles, Responsibilities, and Self-Regulation
2. Risk Management 
3. Safety Signage and Signals 
4. Barricading of Hazards 
5. OSH Management during Construction Work
6. Traffic Management and Logistics

7. Appendix1

[XXXXX] Appendix1 Daily Vehicle Inspection Checklist

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LEGIONELLA RISK ASSESSMENT

LEGIONELLA RISK ASSESSMENT 

Legionnaires’ disease (also called legionellosis) is a Lung infection (in general terms as pneumonia) that can create difficulty in breathing, respiratory failure, or even finally death. legionellosis infectious outbreaks are generally identical with exposure to water supplies contaminated with Legionella (such as air conditioners/HAVC/Cooling Towers etc.).

Main Causes of Legionnaires’ Disease

Legionnaires’ disease (LD) was first identified and detected in 1976 when an outbreak infected attendees of the American Legion (AL) convention. A family of bacterial organisms/ species is called Legionella develops Legionnaires’ disease. The most frequent cause of Legionnaires’ disease (LD) is Legionella pneumophila, but Legionella species other than pneumophila exist and can also Develop illness. The Legionnaires’ disease’s organisms are a part of the environment. Mostly, Legionnaires’ organism (LD) grows best in a source of/warm water but can also grow in cool water supplies/channels.

Infections for Legionnaires’ Disease have been associated with contamination of the following water sources:

1. Water towers/evaporator condensers
2. Showerheads/faucets
3. Hot tubs
4. Ultrasonic misters
5. Humidifiers
6. Decorative fountains
7. Plumbing networks

Who Suffers Legionnaires’ Disease?

People are exposed to Legionella by breathing in (breathing in) water droplets that comprise the microorganism. Summer and early fall are the maximum not unusual instances of the year for infections to occur. Persons over 50 years of age, who are current or former smokers, those with chronic diseases such as chronic obstructive lung disease or diabetes, or those with a weak immune system (immunocompromised) are at a higher risk of infection. Legionnaires’ Disease (LD) is not spread from one person to another.

What are the Possible Indications and Symptoms of Legionnaires’ Disease?

The indications and symptoms of Legionnaires’ disease are similar to other types of pneumonia that are caused by bacteria. These include:

1. Shortness of breath
2. Cough
3. Fatigue
4. Decreased appetite
5. Fever
6. Chills
7. Muscle aches (also called ‘myalgias’)
8. Diarrhea
9. Headaches
10. Confusion
11. How is Legionnaires’ Disease diagnosed? 
12. Urine test

How is Legionnaires’ Disease Treated? 

Legionnaires’ disease can be treated using an antibiotic. anyhow, not all antibiotics are effective against Legionella. Your doctor or medical team must make the correct diagnosis to make sure that they prescribe a good working antibiotic. However, antibiotics that cover a variety of bacteria are generally prescribed until a complete and final diagnosis is made.

Hazard / Hazardous Situation

1. Pontiac fever
2. Legionnaire’s disease (a potentially fatal form of pneumonia
3. Building water systems and devices that might grow and spread Legionella include:
4. Showerheads and sink faucets
5. Cooling towers (structures that contain water and a fan as part of centralized air-cooling systems for buildings or industrial processes)
6. Hot tubs
7. Decorative fountains and water features
8. Hot water tanks and heaters
9. Large, complex plumbing systems

Impact and Consequences

What would be the result of this risk & Who will affect it? Possible complications of Legionnaires’ disease include:

1. Lung failure
2. Death
3. Who Might be Affected?
4. Water Tank Cleaning 
5. MEP Technicians
6. public
7. Liberatory staff

Control Measures

A competent person with relevant skills, knowledge, and experience was identified to conduct a site-specific risk assessment Sources of the possible risk of Legionella were identified from work activities and water systems at the workplace. To consider:

1. Potential for Legionella growth e.g., water stagnation, sources of contamination, etc.
2. Potential for aerosol generation
3. Presence of susceptible persons
4. Adequacy of existing site management records and arrangements
5. Efficacy of existing preventative and control measures

Systems at greatest risk assessed, e.g., showers, cisterns, lawn sprinklers, firefighting systems – sprinklers or hoses, humidifiers in food cabinets, spray washing equipment, emergency showers, eyewash stations, etc. Written Procedure (s) in place to prevent and control risk from Legionella (Legionella control plan)

The Legionella Control plan contains:

1. Description of the water system and the safe and correct operation of the system and any relevant plant and equipment
2. An up-to-date schematic diagram of the system
3. Details of the tests and checks, e.g., temperature measurements, to be carried out, by whom and when and what records are kept and by whom
4. Details of the remedial action to be taken if the system is out of specification
5. Systems are in place for change control– i.e., updating the schematic diagrams if changes are made
6. The cold-water tank is fitted with a cover and insect screen(s) located in a cool place and protected from extremes of temperature appropriately.
7. Coldwater pipework insulated and kept away from heat sources
8. Coldwater storage holds enough for a day’s use only and has no build-up of scale or sludge
9. Hot water distribution pipes insulated Biocide treatments used for cooling towers
10. Hot water is stored above 60°C and distributed at above 50°C. Water was kept below 20°C and checks recorded
11. Water storage tanks are checked and cleaned, any build-up of sludge/slime is cleaned, and tanks are disinfected annually
12. Records of flushing and purging are kept
13. Showerheads are cleaned, descaled, and disinfected quarterly following documented procedures and records kept
14. There are arrangements in place for little-used outlets, to either:
15. Flush through showers/ taps/emergency showers and all other sources arising on at least a weekly basis
16. Carry out a safe purge of the water system before use e.g., before reopening after the summer holidays
17. A competent ‘Responsible person’ and deputy identified to oversee the Legionella control plan
18. Relevant staff have been provided with instruction and training on legionella control
19. Records kept of all checks and tests and reviewed to ensure the Legionella control plan is effective
20. All test and inspection records are kept for 5 years

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SITE HEALTH SAFETY AND ENVIRONMENTAL TRAINING PPT

SITE HEALTH SAFETY AND ENVIRONMENTAL TRAINING PPT

To avoid any unwanted, critical, and fatal incident or occurrences at sites, particularly in high-risk areas, it is the mandatory and basic requirement to provide essential health and safety induction to the new hiring and the existing employees who are being deployed at the ongoing site work or for the new site activities. Qhse docs always provide visitors with various health and safety ready-to-use and editable document formats. you can download various health and safety documents for free and also request the new required document. we have now just started our new blog:  https://qhsedocs.blogspot.com/. The following are some of the important key points that are taken from the attached PPT induction file. you can download the PPT file just by clicking the link at the post's end.

Introduction

1. Site Orientation 
2. Site Safety Rules 
3. Muster Points
4. Emergency procedures
5. First Aid Facilities 
6. Good Safety Practices

Site Orientation

1. Site Security Assistance (For workers & Guests
2. Entry into the Construction area is controlled by a security point at the entrance. 
3. A valid Security Pass is required, issued by the respective HSE team for entry into the plant.
4. The arrival of Visitors to the site must be advised to the HSE team in advance so that the necessary entry process can be executed.
5. If you have any prohibited items, they must be handed over at the Gate. 

Workers Responsibilities

1. Workers shall be in a fit and proper condition to perform their jobs safely and competently.
2. [Company Name] has the right to refuse if unsafe environment.
3. Workers take reasonable care for the safety & health of themselves and another person.
4. Workers shall observe and follow all established site HSE rules and safe work practices. 
5. Workers shall comply with and follow all work directives and procedures for the tasks.
6. Wear & use all times any personnel protective equipment.

Tool Box Meeting (TBM)

1. Share the current Health and safety issues and Talks
2. Communicate pre-job Hazards and risks
3. Check out the workers’ health
4. By working out and implementing TBM regularly, most workers on-site gain recognition of hazards and the importance of their health ahead of work.

The activities will help in increasing the site’s HSE culture.

All personnel must:

1. Comply with [Company] policies and procedures 
2. Take reasonable care of your health and safety, and the environment 
3. Consider the safety of other persons who may be affected by your acts and omissions
4. Comply with all instructions, regarding HSE given by Supervision and Management
5. Observe safety signs and barriers at all times
6. Ensure that appropriate HSE equipment and controls are employed at all times
7. Report all accidents, damage, hazardous situations, and near misses immediately to your supervisor or HSE
8. Carry out your work responsibly at all times

The [Company] Safety Rules Topics

1. Energy Isolation
2. Lifting and Hoisting
3. Working at Heights
4. Confined Space Entry
5. Hot Work
6. Excavation and Trenching 
7. Land Transportation

SECURITY

1. While on project Site, all employees/personnel shall be subject to project Site Security Regulations;
2. Personnel shall wear or carry Site I.D. Cards at all times
3. Personnel shall present I.D. Cards on request by Security or HSE
4. Obey instructions from Security personnel and HSE
5. In the event of a Security Alert/Emergency;  
6. Stay calm and do not leave your place of work
7. Wait for the all-clear given by one of the Security personnel or HSE.

PPE REQUIREMENTS

1. As an absolute minimum, all personnel working on site SHALL wear;
2. Safety Glasses, Coveralls, Safety Boots, and Hard Hats.
3. Security Staff shall refuse entry to the Work Areas to personnel not wearing the correct PPE
4. PPE Free zones will be signposted and identified during the site induction

[Company] SSE Policy

All Short Service Employees are personnel with less than 6 months experience with their employer or time with the project, they shall wear a Green Safety Helmet and will be supervised 

SMOKING

1. Smoking is not permitted in any offices, accommodation, or enclosed public spaces except at clearly designated smoking areas
2. Cigarette butts shall be placed in cigarette bins provided at the smoking areas. This removes a fire hazard and is good housekeeping
3. Smoking shall not be permitted at the worksite, except in designated smoking areas.
4. In the event of discovering a small fire
5. If you fail to extinguish the fire, evacuate the area and contact your supervisor
6. Do not under any circumstances attempt to fight a fire unless you are certain of your safety

ROAD SAFETY

1. The speed limit inside the Site is 10km (Site Speed Limits)
2. Vehicles will not be operated on Site unless:
3. The vehicle is inspected & confirmed to be in safe working order
4. Drivers are trained and certified to operate the class of vehicle
5. Seat belts are installed and worn by all occupants
6. Handheld phones are not used by the driver while the vehicle is moving
7. Personnel shall not ride in the beds of pick-ups 

All categories of the vehicle will be operated only when:

1. The vehicle is fit for purpose, inspected, and confirmed to be in safe working order
2. Do not exceed the manufacturer’s design specification for passengers, loads secure all loads before driving away, and follow the speed limit of the road drivers are authorized and they are trained, certified, and medically fit to operate the class of vehicle
3. They are not under the influence of alcohol or drugs and are not suffering from fatigue
4. They do not use hand-held cell phones and radios while driving restrictions
5. They are well experienced, well trained, certified, and medically fit to operate the class of vehicle

Emergency Procedures

1. Medical / First Aid Apart from the above facilities our Health Administrator will be available in our office during the daytime and the signboard is posted on the door. 
2. During the night he will be available at the Camp. 
3. The site Clinic Number is 12345

Behavioral Based Safety

1. Look at what people Do
2. Involves everyone in safety 
3. Focuses on safe behavior
4. Helps to identify at-risk behaviors
5. Communicates safety concerns
6. Systematically looks at safety processes
7. Helps management and supervision make the right decisions
8. Makes the connection between behaviors and injuries
9. Assists in changing the safety culture
10. No Fingers point at each other.
11. No name to be on the card.
12. Observe the action of the person and write the comment.
13. Approach the concern and talk to him regarding the action.
14. Be positive in your approach.
15. Write the action on the card.
16. Return the card to the supervisor or the HSSE Personnel at the site or office.
17. Make sure the observation shall be an unsafe act or any action toward safety at the workplace.

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CANTEEN-PANTRY INSPECTION CHECKLIST

CANTEEN-PANTRY INSPECTION CHECKLIST 

Food safety is an integral part of any restaurant, pantry or home kitchen. You can download Canteen-Inspection-Checklist from qhsedocs in an editable ready-to-use format.

 

1-PERSONAL HYGIENE

1. Hairnets are worn  
2. Fingernails are short and clean  
3. Protective hand gloves are worn and damaged by food handlers during the preparation of raw food items and cooked food
4. Unprotected and undressed infection, cuts, or bandages on hands are covered properly while handling food  
5. Appropriate handwashing, drying and sanitizer facilities are available.
6. Food handling and catering staff understanding well regarding when to wash their hands  
7. Adequate handwashing and drying facilities are available and easily accessible  
8. No smoking in kitchen or canteen  
9. Is Personal Hygiene training frequently available to new hiring and existing staff? if yes. (Records available)  

2-UTENSILS AND EQUIPMENT

1. All small equipment and utensils, including cutting boards, are completely and deeply cleaned between use. s and sanitized where essential/mandatory  
2. Utensils are clean and dry  
3. Work surfaces are clean and sanitized  
4. Thermometers are available and calibrated  
5. Drawers and racks are clean  
6. Utensils are stored in a safe manner  

3-CLEANING AND SANITIZING

1. A periodic cleaning schedule is in place for utensils, equipment and establishment/areas  
2. Deep cleaning schedule  
3. Sanitation chemicals used correctly  
4. Abstracted rags used for floors and work surface cleaning & disinfecting  
5. Cleaning equipment stored appropriately  
6. The dining area is clean and sanitized  

4-GARBAGE DISPOSAL

1. Garbage containers are washed and sanitized  
2. Garbage/waste storage area is protected from insects, pests, roaches or rodent infestation   
3. Skips emptied/removed from the site at least 2x per week  

5-PEST CONTROL

1. Screens are on open windows and doors and in good repair  
2. A pest control /fumigation program is in place  

6- RECEIVING

1. Products are supplied by approved suppliers  
2. Rapidly/promptly upon receipt, incoming food and supplies are inspected appropriately  
3. All food items, materials and supplies are immediately moved to appropriate storage areas  
4. Temperature is checked and recorded of shipping chillers/freezers on arrival  
5. Chillers/freezer content is checked for defrosting or spoiling/damage before unloading  
6. All food is labelled with name and delivery/expiry date  
7. Food is protected from contamination essentially  

7- STORAGE

1. Separation of food and chemicals  
2. Air-conditioned storage  
3. All food is stored off the floor  
4. Unit is clean  
5. Foods are arranged to allow cool airflow appropriately.  

8- COLD STORAGE

1. All food is appropriately wrapped, labelled and dated.  
2. Food is not allowed to be in the "temperature danger zone" (i.e. between 4C°) for more than 2 hours  
3. Thawing pans are available and clean
4. Segregation of foodstuff in chiller and freezer (meat, fish, poultry and veg)  
5. Temperatures are maintained: 4C° or lower in refrigerators and -18C° or lower in freezers. Recorded during each shift.  

9-HOT & COLD HOLDING

1. Fridge/Bain Mari is clean  
2. All Food items are heated to 75C° before shifting to hot holding  
3. The temperature of food items being held is 63C° or above, the record is documented.  
4. The temperature of cold food items being held is 4C° or below, the record is available and documented.  
5. Food is protected from contamination  

10-Transport

1. Transport containers and carts are regularly cleaned and sanitized  
2. Proper temperatures are maintained during transport at 4C° or below for foods and above 63C° for hot foods, record available  
3. The transport vehicle is clean  

11-HEALTH

1. Food handlers' and catering staff’s medical certificates are valid.  
2. Is Food Safety training frequently provided (records available)?

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BE CONSPICUOUS AND NOTICEABLE THINGS TO REMEMBER DURING EVACUATIONS

BE CONSPICUOUS AND NOTICEABLE THINGS TO REMEMBER DURING EVACUATIONS

As being an health and safety responsible person at your business or worksite, you should be very attentive and sharp-minded handling any emergency particularly in the event of a fire.  To get more health and safety-related useful information, keep on visiting frequently at qhsedocs. 

The following are some of the guidelines that you must take:

In the event of any fire incident in the buildings or any commercial or residential facility, evacuations need to be conducted very quickly and efficiently to make sure everyone in the building reaches safety within a good time. Each and every evacuation activity need to be conducted very quickly and efficiently, to make sure everyone in the building reaches safety within good time. In the event of any fire occurrences or incident, alarms will be ringing, smoke will be reducing visibility and a sense of fear spreading throughout the building.

The only and one important thing on people’s minds will be their quickest means of escape. The presence of fire marshals is imperative in maintaining order during emergencies and helping to carry out the evacuation procedure in a short a time as possible. Research has shown that occupants react quicker when the evacuation is supported by authority figures who give good verbal instructions.

To promote and increase the effectiveness of the evacuation procedure, fire marshals are required to be clearly and physical visible easily identifiable and reachable. In the case of a potentially life-threatening situation, occupants need to know who to look for to lead them out of the building safely. A fire marshal needs to be easily identifiable in an emergency, as they are responsible for ensuring a quick and efficient evacuation.

Wearing a high visibility jerkin will ensure the responsible person is easily seen within crowds of people. Even if vision is reduced by the build-up of smoke, the responsible person still needs to be identifiable. The high visibility jerkins are a standardised symbol for the authority figure. This means occupants will ultimately look to the authority figure as someone whose instructions can be trusted.

With correct and proper guidance given by the accountable engineer or person, a successful evacuation can be carried out. It is not only the occupants of the building who need to be able to recognise the fire marshal, it is also imperative that the local authorities are able to distinguish the authority figure. It is the responsibility of the fire marshal to ensure the building is completely clear, and that the local authorities know who to look for when they arrive on the scene.

The emergency services will look to the authority figure to provide any information needed. In the event of a fire, the authority figure needs to give evacuees the reassurance that the instructions they give can be trusted and carried out in full confidence.

The responsibility of the authority figure is to influence occupants and thus lead a quick and effective evacuation. Trusting the responsible person to give clear and concise instructions is imperative in leading a safe evacuation.

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HEALTH SAFETY AND ENVIRONMENTAL INDUCTION AND ORIENTATION TRAINING PROGRAM

 HEALTH SAFETY AND ENVIRONMENTAL INDUCTION AND ORIENTATION TRAINING PROGRAM

To download quality health safety and environmental free and editable documents, QHSE DOCS is providing its visitors with a totally free download option. In QHSE DOCS, visitors have a great option for the HSE content such as health and safety risk assessments, method statements, she plans, technical guidelines, health and safety posters and signs training Ppt's, and forms. 

Contents of the training slides shall include the following main points:

1. Emergency Arrangements and Emergency Response
2. Significance of Health and Safety
3. Organization's HSE Policy
4. Personal Protective Equipment (PPE) at Work 
5. Working at Height and Ladder Safety
6. Excavation Work
7. Fork Lift Safety
8. Workplace transport safety
9. Electrical Safety
10. Environment Protection
11. Hazardous Materials
12. Conclusion

1-Significance of Health and Safety

1. Every 15 seconds, 160 workers have work-related fatal or minor accidents 
2. Every day, 6300 people die due to occupational accidents million deaths per year
3. 337 million accidents annually
4. Costs are estimated at 4 per cent of global GNP each year / US$1,251,353 million
5. The fatality rate in developed countries averages 5.3 deaths per million people 
6. In the Middle East, the rate is 22.5 per million
7. One of the highest in the world

2-Group HSE Policy

1. Identify and manage all risks related to operations 
2. Meet all legal requirements, customer needs and industry best practices
3. Co-operate with authorities and all interested parties
4. Conduct operations in an environmentally responsible manner
5. Provide all necessary safety equipment and personal protective equipment
6. Provide necessary Health, Safety and Environmental (HSE) Management training to ensure excellent HSE performance of our operations 

3-Personal Protective Equipment (PPE)

1. Use the Personal Protective Equipment provided to perform the work
2. Check the PPE before use to make sure it is in good condition and fit for the purpose
3. Maintain and store the PPE properly after use
4. Follow the manufacturer's instructions on how to use it safely.
5. If in doubt, seek further advice from Supervisor
6. Mandatory PPEs required for Factory and Site:
7. Safety Helmet (Mandatory for the site)
8. Company Overall
9. Safety Boots 
10. Examples of Task-specific PPE’s:
11. Safety Goggles
12. Mask
13. Gloves
14. Safety Harness

4-Working at Height

1. Examples of Hazards while working at height:
2. Holes or openings in the Floors
3. Gaps on Working Platforms
4. Shafts and Stairwells not Adequately Covered or Barricaded or Fenced Off
5. Damaged ladder used for working at height

5-Control Measures

1. Use appropriate equipment or safety devices provided for work at height by the company following any training or instruction received.
2. Do not perform any work near unprotected edges at height without the required safety measures. Report any hazardous condition if found immediately to the Supervisor or Line manager.
3. Scaffolding must be inspected and should have Scaffold-tag. Never use incomplete scaffolding
4. Safety harness must be used always wherever required and while working at height near unprotected edges
5. Holes and openings on floors should be protected with clearly marked and fixed covers to prevent falls
6. Follow the safety signage and safety instructions posted at the workplace and follow the safety instructions given by the Supervisor or line Manager

6-Ladder Safety

1. Check the ladder before use and ensure it is free of damage. 
2. Do not use a damaged ladder
3. Make sure it is long enough or high enough for the task. 
4. Do not overreach
5. Select a ladder that will extend at least 1 meter above the access area
6. Place the ladder on a firm base and follow the 1 in 4 rules (i.e., 1 unit out for every 4 units up) 
7. Secure (nail or lash) the ladder to avoid movement of the ladder while working
8. Always have a firm grip on the ladder and keep a good balance. 
9. Always maintain and follow 3-point contact with all types of ladders

7-Environmental Protection 

1. Wastes generated from operations must be segregated and disposed of as per local regulations (Hazardous and General Waste)
2. Extra care must be taken in filling diesel to vehicles and equipment to avoid spillage
3. Littering must be avoided, and wastes must be disposed of only in the designated bins
4. Drip Trays provided must be used where required to avoid spillages
5. Preventive measures should be taken to avoid the leaking, colliding, dragging and dumping of hazardous materials during transporting, loading and unloading
6. Reduce, re-use, recycle – caring for the environment is in everyone’s interest (e.g., switch off lights, do not print, turn off engine etc.)

8-Electrical Safety

1. Exercise caution while working with electrical equipment to prevent electrical shock
2. Never repair electrical tools and equipment if you are not competent to do that
3. Perform pre-use check of electrical tools to ensure it is free of damages. Check the equipment including cables for any damage. In case you find any equipment damaged, report to your supervisor and do not use any damaged equipment 
4. Keep trailing cables off the ground and away from water
5. Never overload electrical sockets or make octopus connections.
6. Do not use metal ladders for or near electrical work
7. Ensure sufficient access and working space around all electrical equipment
8. Ensure adequate illumination for all working spaces around electric equipment

9-Handling Hazardous Materials

1. Hazardous substance includes materials that are corrosive, flammable, explosive, poisonous and contain oxidizers
2. Refer to MSDS of the material before using. Understand the safety measures to be followed while handling and using the material. Ask your supervisor for clarification if you need to
3. Dusty or fume-laden air can cause lung diseases. Use the appropriate PPE while handling the hazardous substance. Make sure that PPE is regularly checked and replaced if necessary
4. Make full use of any local exhaust ventilation provided to remove vapours from the work area
5. Prevent unnecessary evaporation of solvents by using the minimum amount for the job, keeping lids on containers and using sealed containers for solvent-contaminated waste
6. Do not leave solvent contaminated rags lying around. Dispose of them in closed containers

10-Conclusion

1. Take care of your health and safety and others who may be affected by you
2. Co-operate with the employer and follow training instructions and safe working procedures
3. Use any Personal Protective Equipment provided 
4. Do not tamper with anything provided in the interests of health, safety, environment or welfare  
5. Follow Labour Laws - (article 140) terminated under “safety violation”
6. Be responsible for visitors’ safety
7. Reduce, re-use, recycle – caring for the environment is in everyone’s interest (e.g. switch off lights, do not print, turn off engine etc.)

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TOOLBOX TALK – HEAVY WIND HAZARD IDENTIFICATION AND SAFETY MEASURES-PPT

How do we work safely on our job sites during heavy wind?

Weather plays a very crucial role in how we work quite safely on our daily job sites. Extreme weather conditions just as High and strong wind is an unavoidable part of weather that can pose many hazards for workers. 

Our task is to: 

• Secure and protect our workers, visitors and the public from hazards ad other possible dangerous occurrences on a construction site.
• Provide securement.
• Facilitate safe passage.

Hazards and dangerous occurrences developed by wind can include, but are not limited to:

• Dropped loads or other temporary stored materials or objects from elevated surfaces.
• Struck-by incidents, due to objects blown around.
• Eye injuries are caused by flying dust and debris.
• The Equipment or machinery or other devices or appliances are damaged due to being tipped over by powerful winds.
• Dropped loads or other temporary stored materials or objects while performing a lift in high winds.
• Increased loads on tarped or hoarded structures cause a tip-over or collapse.
• Failure of scaffold or scaffolding structure, hoarding and site protection fencing due to improper material and design.
• Accidental movement of overhead power lines.

Eliminating/mitigating hazards related to high winds

• Eliminate and mitigate the risks via suspending a piece challenge that poses a risk due to wind conditions (i.e., roof work, lifting operations).
• Various on-site activities involving aerial lifts, cranes and sheathing materials must be appropriately and securely evaluated with high wind conditions.
• Additional Personal Protective Equipment may be needed (safety goggles against flying dust or debris).
• Always Park heavy equipment and light-duty vehicles or other related machinery so that the heavy wind is not blowing directly against the side used to enter/exit the vehicle.
• Never try or reach for dropping objects (i.e., losing a hardhat in the high wind). This can lead to slips, falls and strain/sprains.

Eliminating/mitigating hazards related to high winds

• All transient load hoarding has to be evolved to maintain loads to which it's far probable to be subjected, inclusive of high wind, snow masses and falling particles/substances.
• Fencing for security and protection purposes must be set back an appropriate distance from the edge of an excavation - which varies depending on site conditions and requirements.
• Where a scaffold structure is enclosed by a tarp or other cover, induced loads (i.e., high and extreme wind) must be considered. In this case, look for a consult with the manufacturer's instructions/guidelines notes for the scaffold or seek the direction of a professional engineer.

Planning for work in Extreme Weather

Preplanning a task is critical to reducing risk to workers. Weather is a major factor in what job tasks can commence daily and/or what precautions must be in place before starting a job. Be careful and vigilant to daily weather forecasts, in particular wind speeds, and plan each task accordingly.

TOOLBOX TALK – HEAVY WIND HAZARD IDENTIFICATION AND SAFETY MEASURES-PPT 

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METHOD STATEMENT FOR INSTALLATION TESTING AND COMMISSIONING OF SPLIT AC

METHOD STATEMENT FOR INSTALLATION TESTING AND COMMISSIONING OF SPLIT AC

1. PURPOSE

The purpose of this methods statement (MS) is to describe the systematic and quality procedure for the various activities required for the installation, testing & commissioning of wall mounted split AC to ensure that all works are conducted and carried out following the contract specification, approved shop drawings and as per the Manufacturer’s Instruction.

2. SCOPE

This method statement is provided clear and sufficient details for carrying out the Supply and Installation of a [WRITE DOWN CAPACITY HERE] Split Unit.

2.1 Responsibility

It will be the responsibility of the Project Manager and Project Engineer to ensure the availability of coordinated drawings and the required materials as per the project specifications. Split Air Condition System will be commissioned by the experienced foreman/Technician under the supervision of site engineers.

3. LEGISLATION & CODE OF PRACTICE.

All work shall be carried out in accordance mentioned in the project specifications.

4. REFERENCES

•    Approved material submittal.

5. DEFINITIONS

PPE       Personal Protective Equipment 

ITP        Inspection & testing Plan

PM        Project Manager 

PE         Project Engineer 

QC        Quality Control

HSE      Health, Safety & Environment

6. RESOURCES

6.1 Materials and their approval:

Split A/C indoor/outdoor units.

6.2 Subcontractor approval:

The work will be executed by [Write down supply/Contractor/company name here].

6.3 Shop drawings:

All Work will be done as per the approved shop drawing.

6.4 Equipment:

• Manifold kit with pressure gauge
• Ammeter.
• Thermometer, Anemometer, DB meter
• Drilling Machine
• Copper tube Cutter
• Gas welding set
• Vacuum pump & tube bender
• Mechanical/Electrical Hand tools

7. SAFETY PRECAUTIONS

• Risk assessment for all activities has been carried out and attached as an annexure, all
• Mandatory control measures should be followed as highlighted in the risk assessment.
• Essential safe access and egress to the Installation area shall be provided.
• Manufacturers’ recommendation & SDS has to be followed for health and safety while using any chemicals.
• Workmen shall wear all appropriate safety personnel protective equipment such as helmets, Coverall clothing, safety shoes, goggles and gloves etc. wherever required.
• If work is at a high level, only approved scaffolding and safety belts should be used
• Sufficient light shall be ensured before the start of the work.
• A safe work permit shall be obtained where required as per the directives of the HSE department

8. INSTALLATION PROCEDURE:

8.1 Decorative type Split Unit

• AC Split units are identified appropriately as per the shop drawings.
• Check and make sure that the Split AC units are inspected for physical damages. 
• Make a careful check and confirm the Model Number of the units.
• Carefully shift the Split unit to the location as per the drawing. 
• Dimension of supports is marked on the ceiling.
• Holes for piping are drilled on the exact marks and Uni-fix is inserted in the holes. 
• Threaded rods are fixed and the check nut is tightened.
• Split units support is inserted carefully through the threaded rods. 
• The washer and check nuts are fixed.
• The split unit is checked for proper slope for drainage. 
• Accessibility for maintenance is ensured.
• The filter is removed and re-fixed to make sure filters can be removed for cleaning. 
• Split AC unit’s drain pipes are connected to the drain point.

8.2 Condensing Unit

• AC‘s Condensing units are identified as per shop drawings appropriately.
• Check and make sure that the Condensing units are inspected for physical damages. 
• Check and Confirm the Model Number.
• Condensing units are shifted to location as per drawing. 
• Condensing units are placed on the stand.
• Accessibility for maintenance is ensured.

8.3 Refrigerant Piping

• Refrigerant copper coils are selected as per the schedule and as per the approved list of materials.
• Coils Route is marked at the site, as per the approved shop drawings.
• Pre-fabricated supports are fixed onto the structure using the hand tools as per the marking.
• Refrigerant copper coils are cut into the required length using the tube cutter.
• The ends are properly cleaned.
• Insert Insulation (closed-cell electrometric rubber foam thermal insulation as per the approved Material Approval Request (MAR) on Copper Pipe, leave 40-50 mm for brazing the joints.
• Braze all the joints and make sure that all the joints are leak proof in the refrigerant piping network for the AC unit’s installation.
• Complete the insulation at joints.

8.4 Power / Control wiring connection

• The control cable should be approved by the engineer.
• Wires from power isolators are terminated to Air Conditioning Equipment as per the approved wiring diagram.

9. DETAILED TESTING AND COMMISSIONING SEQUENCE AND METHODOLOGY 

9.1 Pre-Commissioning Procedure:

a. Make sure that the indoor & outdoor AC unit installation is complete and mechanical completion is appropriately approved

b. Make a careful check for the indoor & outdoor AC units are installed as per the approved shop drawings & manufacturer‘s technical and safety instructions.

c. Check the refrigerant piping installation for the AC unit is complete with all the valves & accessories in line with the approved shop drawings and recommendations

d. Check appropriately for electrical connection between the indoor & outdoor AC units & between the outdoor unit & the power supply system.

e. Make sure that Fan coil alignment is ok as per the design and recommendations.

f. Make sure that the A/C drain point is terminated.

g. Make sure that copper piping is not pinched to avoid any blockage of flow refrigerant.

h. Make sure that all outdoor units are connected with the right indoor unit and properly installed with an anti-vibration mount.

i. Make sure the filter of the indoor unit is clean and dirt free.

j. Make sure that all windows and doors are in close condition.

9.2 Testing & Commissioning Procedure:

9.1.1 Refrigerant Pipe Leak Test

1. Connect the vacuum pump to the refrigerant piping circuit and make sure that all the piping network gets vacuumed completely.
2. Pressurize the AC Refrigerant piping network by charging Nitrogen up to 450 psi and hold the pressure for a minimum of twenty-four hours. After twenty-four hours check the pressures if it holds 450 psi then flush the system with nitrogen.

9.1.2 Refrigerant Charging

1. Once the refrigerant pipes are pressure tested entire piping is flushed with nitrogen gas to remove any foreign material inside the pipes.
2. Vacuum the system up to zero psi and wait for 20 -30minuntes then open the hand shut-off valve and release the gas. Equipment/appliance is ready for a test run.
3. Run the equipment and check the pressure of refrigerant gas, if required some refrigerant can be topped-up

9.1.3 Commissioning Procedure

1. Ensure that the pre-commissioning checks are carried out successfully.
2. Ensure refrigerant copper pipes are selected as per the schedule and pressure testing and nitrogen flushing are done.
3. After completing cable terminations and refrigerant charging, the equipment is ready to start. 
4. Switch ON the power isolator of the Outdoor unit and make sure that the DP switch of the indoor unit
5. Also, in switch on mode.
6. Switch on power, press the on/off button on the wireless remote control to start the operation.
7. Press the MODE button to select COOL/HEAT/ FAN to check whether the operation is normal or not.
8. The thermostat switch is moved to ON position, Temperature is set at the required set point.
9. Starting Current and Running Current is to be recorded.
10. Observe the operation of the condensing units for cut and cut out, after completing one cycle of operation, the system is left for continuous operation.
11. During running condition rated and Running Ampere of outdoor unit will be checked by Digital meter and recorded in the test sheet
12. Connect the manifold kit of the pressure gauge to discharge and suction service ports and record the Suction and Discharge pressure reading in the commissioning checklist.
13. After a certain time will check the temperature of the Room by a thermometer whether the cooling Capacity is in satisfactory condition or not.
14. Check the indoor & outdoor units are running without any abnormal vibration or noise.
15. Measure & record the current & voltage of the compressor.
16. Measure & record the ON/OFF coil temperature. Measure & record the total airflow from the unit.
17. Record all the reading in the commissioning checklist

10. PPE REQUIREMENTS

As a minimum, the following PPE should be used by staff/labours

1. Hard hat
2. Safety shoe
3. Safety goggles
4. Hand gloves
5. High visibilities vest
6. Dust mask
7. Safety harness

METHOD STATEMENT FOR INSTALLATION TESTING AND COMMISSIONING OF SPLIT AC

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